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Best Practices Body Language Entrepreneurship Human Resources Management Marketing Negotiations Sales Skills Women In Business

How to Make ‘You’ a Better Negotiator

 “Small increments add up. Observe the small increments that make you a better negotiator.” -Greg Williams, The Master Negotiator & Body Language Expert

Did the word, ‘you’, draw your attention to this article? If you don’t think it did, think again. If not at your conscious level, subliminally, it did affect you. Knowing when to use ‘you’ in a negotiation can make you a better negotiator.

The Story:

“I’m canceling my monthly subscription”, stated an irate customer. “Why”, asked the service manager. “Because I didn’t like the way you resolved my issue”, replied the customer. With that, the service manager crossed his arms and retorted in a defensive tone, “what did you expect me to do? I told you we don’t settle that type of claim!”

‘You’ can be an insidious or gravely dangerous word if not used correctly in a negotiation. ‘You’ is very directive. It’s not me, or someone else, it’s directed at a single individual, you. When negotiating, be cautious about when and how you use that word.

The following are ways to use ‘you’ to enhance your negotiation efforts, while making you a better negotiator.

Using ‘You’ Strategically:

  • Consider the other negotiator’s demeanor. The opposing negotiator’s mood will affect his perception. In some cases, depending on his mood, the word ‘you’ can be perceived as being accusatory.
  • Inflection impacts the perception of ‘you’ (e.g. you need help? you need help!) – In either example, the question or statement could be perceived as being heartfelt or sarcastic depending on the inflection of how it’s posed.
  • Since ‘you’ grabs the attention of a person, use it to command attention (e.g. I need you to consider this, now.)

Using ‘You’ Haphazardly:

  • Some negotiations can become very heated. During such times, be aware that ‘you’ can ramp temperatures higher (e.g. you do it too!)
  • Not being strategic when using ‘you’ can dilute its value (e.g. do you mean that? You don’t mean that!) When ‘you’ is the first word in your statement or question it becomes more poignant.
  • Don’t overuse ‘you’. To make it more impactful, use it to stress and/or highlight a point (e.g. that is good versus, you are good.)

Body Language:

To assess the effect of ‘you’ during the negotiation, observe hand, head, and eye movements. Immediately after stating, ‘you’, observe your negotiation counterpart’s body language.

  • Hand – palms extended facing you, he’s defending himself against your proposal/accusation (i.e. whoa, not so fast.) – palms up and shoulder shrug (i.e. what do you want me to do?) – palms down, after having been up (i.e. rejection) – fist (i.e. anger)
  • Head – moving away (i.e. putting distance between you and your assertion) – moving toward (i.e. willing to embrace or confront (definitive action noted by demeanor)) – head tilted (i.e. in thought mode)
  • Eyes – narrowing (i.e. focused, attentive to what’s being conveyed and how it’s being stated) – wide (i.e. excitement, can be good or bad – assess meaning based on demeanor)

When seeking to enhance a negotiation, or threading the needle of doubt, consider how you can employ the usage of ‘you’. When used appropriately, you’ll expand your negotiation position exponentially. You will experience greater negotiation outcomes … and everything will be right with the world.

Remember, you’re always negotiating!

After reading this article, what are you thinking? I’d really like to know. Reach me at Greg@TheMasterNegotiator.com

To receive Greg’s free “Negotiation Tip of the Week” and the “Sunday Negotiation Insight” click here http://www.TheMasterNegotiator.com/greg-williams/

#Opportunity #Power #secrets #HiddenOpportunities #Mistakes #Management #SmallBusiness #Money #Negotiating #combat #negotiatingwithabully #bully #bullies #bullying #Negotiations #PersonalDevelopment #HandlingObjections #Negotiator #HowToNegotiateBetter #CSuite #TheMasterNegotiator #psychology #NegotiationPsychology

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Best Practices Entrepreneurship Management Marketing Negotiations Sales Women In Business

That Which Gets Rewarded, Gets Repeated

“Watch what you reward to ensure the value contained is worthy of being rewarded.” -Greg Williams, The Master Negotiator & Body Language Expert 

Are you mindful of what you reward? What’s rewarded gets repeated. That means, you set a precedent when you reward an action. That action then becomes a guideline to which you compare future actions. Those future actions may serve you to a point and then lead you astray. Thus, you must always be attentive to the actions you reward.

Action Drivers:

Do you note what drives you to action, when it occurs, and the spark that ignites it? When actions lead to positive outcomes, you should note what gave them life. Those are actions that warrant rewarding; they’re serving to advance your goals. Never ignore something that adds value to your life. To ensure that you don’t, note when such value exists.

Routines and Processes:

Do you observe the routines you engage in that lead to greater satisfaction? At the end of the day, take a moment to reflect on the activities you engaged in during the day and assess your degree of satisfaction. By measuring your satisfaction, you’ll note the routines that allowed you to experience it. If you’re truly satisfied, incorporate the routines that serve you best into a process you engage in whenever you wish to experience those sensations again.

Message and Image:

If a message is too harsh, at some point, the recipient may turn a deaf ear to it. One must always be open to matching the delivery of a message to the way the listener wishes to receive it. The better that match is, the better the probability that the message will be received.

Watch the message delivery you reward. If you reward the wrong delivery, the further you’ll be from success.

Aches:

Heart aches, stomach aches, headaches, are all signs that something’s out of kilter. Always be alert and apprise when life tosses you warnings. The thought or action that promoted it should be a sign to not reward that action in the future. You don’t want to be in that place again.

The more aware you are of what you reward, the more aware you’ll be of how to progress your life. If you note when you receive the greatest return for the efforts you exert, that’ll lend insight into what you should reward … and everything will be right with the world.

What does this have to do with negotiations?

Negotiations are intensely entangled by rewards and penalties. If you observe what fears motivate the other negotiator, you can use negative stimuli to motivate him to action. Then, you can reward him for adopting your perspective by lessening those fears.

When engaged in any negotiation, consider the topics mentioned in the headings above. All of them impact the flow and outcome of a negotiation. Thus, the more aware you are of the stimulus that promotes them, the better you can utilize them to enhance your negotiation efforts. Therein will lie what you should reward during the negotiation.

Remember, you’re always negotiating!

After reading this article, what are you thinking? I’d really like to know. Reach me at Greg@TheMasterNegotiator.com

To receive Greg’s free “Negotiation Tip of the Week” and the “Sunday Negotiation Insight” click here http://www.themasternegotiator.com/greg-williams/

#Rewards #Mind #Brain #Thinking #Success #Emotion #Business #Progress #SmallBusiness #Negotiation #NegotiatingWithABully #Power #Perception #emotionalcontrol #relationships #liars #Mask #HowToNegotiateBetter #CSuite #TheMasterNegotiator #ControlEmotions

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Growth Management Personal Development

Great Leaders Use and Encourage Experimentation

Have you ever wondered where and when the medical profession learned about germ theory?  Thanks to someone who was willing to challenge the existing surgery methods and experiment to uncover new methods, surgeons now thoroughly scrub before surgery and wear protective gear during surgery. How did that significant change in thinking and behavior occur?

In 1847 Hungarian-born physician Ignaz Semmelweis, while working at an obstetrics unit in Vienna was astonished and concerned with the frequency of child fatalities that occurred after birth when assisted by medical students.  The rate of child death was 10-20 times higher than those that occurred with births assisted by midwives.

Semmelweis’ concern motivated him to do a meticulous examination of the clinical practices.  By experimenting, he discovered that the medical students who assisted in childbirth often did so after performing autopsies on patients who had died from bacterial infections.  He theorized, the medical students were unknowingly passing on the bacterial infections to the mothers and the children.  Semmelweis instituted a strict policy of hand-washing with a chlorinated antiseptic solution and the mortality rates dropped by 10- to 20-fold within 3 months.

Semmelweis used a problem-solving process that exemplifies Deming’s System of Profound Knowledge Theory.  He had a theory.  He collected data to test the theory.  He made a change to the processes.  He generated significant improvement.  He didn’t blame people.  He didn’t try to control people.  He didn’t threaten, evaluate, or criticize people.  He used a sound scientific problem-solving method.  This is exemplary of a great Deming manager. Deming wanted management to work on improving the system in order to optimize that system over-time.  He wanted managers to create an environment which would provide joy and pride for employees while they continuously adding value to customers.  He wanted managers to question prevailing theory.  He wanted management to be able to predict.  Deming created his System of Profound Knowledge (SoPK) to help managers to accomplish this.

Deming believed that management needed a transformation and that first step in that transformation was the transformation of the individual. (Deming, The New Economics – Second Edition, 1994)   He explained how a manager who understands the key elements of SoPK could then apply those same principles to achieve significant positive results just as Semmelweis did.

Are you teaching, coaching, and encouraging employees to experiment?  If you do, employee engagement, innovation, productivity, and customer experience will improve.

Wally Hauck, PhD has a cure for the “deadly disease” known as the typical performance appraisal.  Wally holds a doctorate in organizational leadership from Warren National University, a Master of Business Administration in finance from Iona College, and a bachelor’s degree in philosophy from the University of Pennsylvania.   Wally is a Certified Speaking Professional or CSP.  Wally has a passion for helping leaders let go of the old and embrace new thinking to improve leadership skills, employee engagement, and performance.  See other resources here.

For more, read on: https://c-suitenetwork.com/advisors/advisor/wally-hauck/

Categories
Marketing Personal Development

Your Corporate Website: The Cyber Face of Your Company

As a C-Suite executive, you take direct responsibility for many aspects of your business. This also means that you know the necessity to delegate specific responsibilities to those who have expertise in these areas.

You don’t take direct charge of the payroll or personally hire everyone who joins your company. You don’t play lawyer, accountant, or personnel manager.

You also don’t play webmaster. An expert designed and set up your company web site. However, your web site is an aspect of your business to which you need to pay close attention.

Many prospective clients get their first view of your business online. They’re searching for a product or service, see a listing for your company, and click on the link. What happens next can determine whether you gain a client or prospect or someone who immediately clicks out and goes on to click the link of one of your competitors.

Visit your web site at least once a month and do your best to see it with the eyes of someone who’s viewing it for the first time.

Is It Visually Appealing?

  • What’s your immediate impression?
  • Does it look inviting?
  • Does it make you want to explore further?
  • Does it appear to be professionally designed?

Does It Provide Easy-to-Find Information?

  • Can you glance at your site’s home page and know immediately what services your company provides?
  • Does the page feature your mission statement in succinct, direct language?
  • Does the home page (and all other pages) have a navigation bar that shows the visitor how to find information on specific aspects of your company?
  • Is the contact information (phone number, address, email address) clearly shown on each page?

Does It Offer a Way to Persuade Your Visitor to Provide Contact Information?

This is vital. Even if the visitor doesn’t decide to pick up the phone or send an email message, you can still benefit from his or her visit.

Some businesses, for example, in exchange for the visitor’s email address, offer ebooks, white papers, checklists, videos and other free irresistible free opt in offers. This is an excellent way to build an email list.

Does It Look Friendly?

This may be one of the most important factors in your web site’s qualities. To turn the visitor into someone who contacts you, you need a web site that projects a quality of being approachable. This is less difficult to convey than you might think.Having a photo of the CEO is one excellent way to project a friendly quality.

  • Use photos of your main corporate headquarters, both outside and inside.
  • If you manufacture physical products, show photos of them.
  • Many web sites effectively use short videos that act as a tour of your business.
  • Have testimonials strategically placed on the home page and throughout all the pages of the site.

Study Your Competition

Now that you’re thoroughly familiar with your company’s web site, visit those of your competitors. This tour may leave you very happy with your site, but if this is the case, don’t become complacent. Look for details or design features that you believe would make your web site even more appealing.

Be Vigilant

It’s never been more important to have a dynamic, vibrant corporate web site that appears welcoming and inviting. First appearances count everywhere, but they assume special importance in the virtual world.

Pat Iyer is a ghostwriter and editor who has been online since 1996. She works with C suite executives to polish their written communications. Reach her at patriciaiyer@gmail.com or through her website Editingmybook.com

Categories
Best Practices Growth Personal Development Technology

A Strategic Imperative for Anticipatory Leaders Is Cognitive Performance

By Daniel Burrus and Neil Smith

(In this blog series on how elevating cognitive performance is a game changer for organizations, I’ve invited Neil Smith, CTO at Think Outcomes, to join me in writing on this important topic due to his expertise and the cognitive performance software his firm has created.)

AI and cognitive computing have grabbed headlines. Yet, anticipatory leaders know that the elevation of cognitive performance among teams is key to maximize results. Leaders need to help their teams of professionals improve how they envision opportunities, manage downside risks and achieve greater results. Cognitive computing has to do more than deliver data-driven insights to their minds. It must help teams shape outcomes, act on implications and professionalize role-based, cerebral processes in the form of software processes. That’s where cognitive performance is front and center.

Cognitive performance involves how well professionals perform their cognitive work. Specifically, how they:

  • Establish vision
  • Identify problems
  • Ask questions of uncertainty
  • Arrive at critical thoughts
  • Analyze situations
  • Synthesize information
  • Reason
  • Judge
  • Solve problems
  • Communicate
  • Collaborate
  • Define follow-on actions

They perform these cerebral activities with their thoughts and their communications. These mini processes in their minds are nondeterministic and lead to decisions within organizations. As machine learning and deep learning move into organizations, professionals who want to increase their cognitive performance must step up their game at the same time. They must center their attention on addressing uncertainties and advance their abilities to identify and create greater certainty. In doing so, they must raise their levels of quality in decision-making processes and stakeholder communication processes that take place in their minds. Their stakeholders, customers, suppliers, employees and their industries depend on it. The status quo of gut-based decision making and misunderstandings among viewpoints leads to operational inefficiencies and monetary waste in downstream activities.

Change is accelerating in business, which creates more uncertainties that find their way into enterprises across all functional responsibilities — in strategies, integration, operations, supply chains, human resources, research, engineering, finance, process management, product management and consulting, to name a few. Today, cognitive performance is based on role-based experience, learning, frequency, recency and luck — all of which vary from role to role and person to person.

The cognitive activities in the minds of professionals are ripe for optimization. Optimization is possible by learning anticipatory skills and applying cognitive performance technologies.

The human mind is limited when it is engaged to:

  • Structure decision data
  • Process situational information
  • Store organized knowledge
  • Recall situations with specificity
  • Understand alternative viewpoints
  • Engineer outcomes with greater clarity

Although these are human limitations, the mind is extendable through the use of computing, which does a very good job of augmenting the mind for these activities. In today’s era of cognitive computing, the human mind can benefit from a digital extension to achieve the cognitive capabilities it cannot — and does not — realize on its own.

At work, professionals who think for a living formulate how to execute their work in their minds. They’ve built their cognitive expertise over time through on-the-job experiences and homegrown cerebral processes.

Business operations are both transactional and cognitive

Before transactional software systems codified the operating processes of transactional work into the business infrastructure – i.e., ERP, SCM and CRM processes – organizations created homegrown processes and systems to manage their transactional operations. ERP, SCM and CRM systems optimized task-oriented processes before, during and after a customer transaction within organizations, in supply chains and in demand chains. As a result, the transactional side of the operating model has become relatively frictionless.

Today’s friction exists within the minds of professionals on the cognitive side of the operating model. A key to future success is to eliminate this friction. That’s where anticipatory skills, combined with cognitive performance software, comes into play.

Learn how to elevate your planning, accelerate innovation and transform results with The Anticipatory Learning System and how to maximize the cognitive performance of your team with Cognitive Performance Software.

Categories
Best Practices Growth Human Resources Management Personal Development

Every Startup Needs Employees with an Entrepreneurial Mindset

Paid employees have led to the collapse of many startups. When you first grow your business, you don’t want to hear, “I was there, pay me!” when you’re already strapped for resources, time, and money. Paying for attendance rather than performance will quickly deplete your budget, leading you to miss invaluable opportunities. You don’t have the privilege to pay employees just for their attendance, even if you wanted to.

When you want to hire new employees, look for problem-solvers and self-starters. Look for candidates who have worked on a team, preferably as the leader. Take this one step forward and look for people who have small business experience. In other words, find people who think like entrepreneurs. These people have what it takes to think and act beyond their “job”, and look at the big picture.

One of the biggest problems your business will face is a clear description of the work required to make it run well. In the beginning, you just don’t know what’s necessary for your company to satisfy clients’ needs. You learn as you go. And, your employees need to find every single chance to contribute, whether or not it’s in the job description.

Just like a football player, knees bent; ready to jump in whatever direction necessary to get the ball, your team must be flexible and willing to get the job done. They have to be looking for the ball! You can’t afford to hire people who don’t think they’re responsible for sales. They must have an interest in sales to understand the meaning of urgency. They need to be on high alert—their income and job security are based on sales. They have to do everything in their power to make that next sale happen, and keep ‘em coming!

To emphasize this, as the business-owner, you must be prepared to take a smaller piece of the bigger pie. You need to be willing to share the benefits, and offer frequent bonuses based on growth, sales, and profitability. If you need to pay a base salary to your salespeople, make it an advance on commission. Do anything you can to send a message that their job security, income, bonuses, and benefits all directly rely on sales.

When you hire people who think like entrepreneurs, your employees will bet their paycheck on your success. They truly believe in your mission, and they know they can help make it happen. To support this through and through, you need to provide comprehensive orientation, in-depth training, and access to consistent learning resources. Make sure they understand how they can contribute to the success of your company by utilizing their skills, and how they will benefit when your company expands and creates more profit. Aren’t “investors” more beneficial than “employees” anyway? Think of how great this will be for your startup company culture! Think focus, commitment, and teamwork. Consider how it will lessen your need to micro-manage your team, giving you the space to focus on more urgent matters.

We say, “In a startup, there is no room for passengers. If you’re not steering, rowing, or bailing, you are swimming because you are no longer on board!”

For more, read on: http://c-suitenetworkadvisors.com/advisor/michael-houlihan-and-bonnie-harvey/

Categories
Best Practices Entrepreneurship Management Marketing Negotiations Sales Women In Business

Game Theory Finite and Infinite – How to Be a Better Negotiator

“The perceptional difference between finite and infinite can belie your thinking. Always be aware of the one that’s serving you and the one that’s not.” -Greg Williams, The Master Negotiator & Body Language Expert

When we play games, we engage in the wonderment of possibilities. When seeking to negotiate better via game theory, the perspective you adopt determines how you’ll plan for the negotiation and how you should engage in it.

There’s a heavy degree of mathematics involved in game theory. Two aspects I relate to negotiations are the perspectives of finite and infinite propositions. The one you adopt should be determined on the type of negotiator you’re negotiating against and how quickly you or he seeks an outcome.

Finite Negotiating:

Finite negotiations have fixed rules that both negotiators generally agree to. The negotiators may stray slightly outside of the boundaries but they’ll come inbounds in an effort not to have the boundaries expand beyond manageability.

Finite negotiations are good when seeking rigidity in a negotiation. There’s an approximate start and end time/date for the negotiation. Rules that dictate how the negotiators will engage in the negotiation must be established, too. Those rules should be rigid enough to maintain control of the negotiation and endowed with enough flexibility to overcome impasses.

Infinite Negotiating:

Infinite negotiations do not have specified end dates. They have mile-markers denoting deliverables at points in the negotiation. The negotiation itself is without hard rules. Thus, the negotiators know that either can change the rules; if not stated, it should be, so everyone understands the rule(s) of the negotiation.

An infinite approach to negotiating takes into consideration how either negotiator might advantage himself by altering the rules of the negotiation. Knowing that the negotiation doesn’t have a set end date means that each of them must consider long-term strategies. That also implies that the negotiation may encounter the changing of negotiators on both sides. This may occur a multiple number of times.

Finite Vs. Infinite Negotiation Strategy:

A finite strategy in a negotiation might entail negotiating with a major supplier, one that provides supplies to you and your competition. To get the best deal, so you can offer your product to the consumer at a lower price, you might make substantially larger purchases from that supplier than your competitor does in hopes of enticing the supplier to give you the best deal.

With an infinite negotiation strategy, you might start off adopting the same position as outlined with the finite strategy. The strategies then differ at the point when you decide that you’re occupying such a large share of the supplier’s business that you begin to dictate better prices than what you received with the finite strategy. At some point, you may even consider buying the supplier’s business or crating a business that competes against the supplier. In so doing, you’re aiming each maneuver at the competitor that you started the original negotiation with. The infinite approach becomes the longer activity you use to deal with your competitor.

Finale:

As the case in most negotiations, in game theory, a negotiator should negotiate from the assumption that the opposing negotiator will do whatever he can to maximize the outcome in his favor; you should view trust as a vestige virgin. Be prepared to thwart his efforts wherever possible. Thus, even when negotiating from a finite position, be ready to shift to an infinite style of negotiation. By doing so, you’ll prime yourself for a long-term negotiation, one in which you’ll have greater control throughout it no matter what course the negotiation adopts … and everything will be right with the world.

Remember, you’re always negotiating!

After reading this article, what are you thinking? I’d really like to know. Reach me at Greg@TheMasterNegotiator.com

To receive Greg’s free “Negotiation Tip of the Week” and the “Sunday Negotiation Insight” click here http://www.TheMasterNegotiator.com/greg-williams/

#GameTheory #Opportunity #Power #secrets #HiddenOpportunities #Mistakes #Management #SmallBusiness #Money #Negotiating #combat #negotiatingwithabully #bully #bullies #bullying #Negotiations #PersonalDevelopment #HandlingObjections #Negotiator #HowToNegotiateBetter #CSuite #TheMasterNegotiator #psychology #NegotiationPsychology

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Marketing Personal Development

Why Machine Learning Should be in Your Present, Not Just Your Future

I have spent the last 40 years on the cusp of various technologies. (It’s a trick. If you are on the cutting edge, there are no experts, so you get to call yourself one.) Now I am an expert in Marketing and AI. (See what I did there?)

I actually have been working in text analytics since the 80s and was first exposed to machine learning in IBM Research in the 90s, so I have been doing this for a while, if that counts for anything. So I am used to hearing people talk about how AI is the future. And it is.

But it’s also the present.

Sometimes, it’s just how you talk about it. I remember early in my career, I did what I thought was a knockout presentation on some new superpower technology, and as the audience was filing out, a few people came up to speak to me afterwards. They were all very excited and all agreed as one person breathlessly said to me, “Wow, you are really a visionary.”

Except that’s bad. Because that means that they didn’t think they needed to do anything about that technology for three years. So if every time you hear about machine learning it sounds to you like Big Data 5G Blockchain, then you are missing the power of the present.

Machine learning can take the data you are sitting on and start predicting outcomes that you needed to wait to have happen. We are working with clients to predict the bounce rates of new pages without having to wait three months to see what they are. You can imagine applying the same approach to exit rate, social shares, inbound links, and any other content metric.

Think about what an advantage that is. Rather than suffering with poorly-performing pages for months until the data stabilizes, you can make changes presuming that those pages will perform the way similar pages have in the past. So make them look like better-performing pages instead. But do it now, not months from now.

That is what machine learning does. It takes all the data that you already have and speeds up the correct decision. That speed is your competitive advantage. Or at least it is your competitive advantage if you are using machine learning now. Conversely, if you think AI is the future, then it might be your competitor’s advantage now.

Categories
Management Marketing Personal Development

Tips for Succeeding as a First-Time Manager

Jennifer Gluckow, founder of Sales in A New York Minute, knows a thing or two about sales. She’s also a first-rate manager with plenty of street cred. When she was placed in a sales management position, she quickly learned how to motivate her reps. Here’s what she shared with us about young and first-time managers in her recent Manage Smarter podcast.

Immediate Feedback

It’s always great when your younger reps make a sale. But, they need you most when the sale doesn’t happen. When you, and they, are first starting out, make sure they discuss their disappointments with you. These sessions allow you to point out what they could have said or done differently. The discussions also give you a chance to boost their ego, so they don’t get lost in negativity.

Mind the Age Gap

Long ago, presidential candidate Dan Quayle questioned the suitability of his opponent, Ronald Reagan, based on age. Reagan scored huge points, and went on to win re-election, after he famously turned around the challenge by saying, “I am not going to exploit for political purposes, my opponent’s youth and inexperience.” If you’re much younger than the team members you’re supervising, be prepared to feel some heat. “They’ll seem nice and friendly, but they’re totally judging you,” remembers Gluckow, who was in the situation of supervising much older sales reps. You don’t have to form deep personal friendships with your team members. You just need to get them to do their best. To earn their respect, and cooperation, Gluckow quizzed her team members on what mattered to them about the job. Once she tapped into their emotional connection to the job, it was easier to convince them to work with her and make quota.

Make a List

Most sales managers have been reps. They’ve suffered under managers who were rude. Or, they’ve put up with constantly being handed the worst assignments. Or, they’ve had to figure out how to succeed on their own, because their manager couldn’t be bothered training them. You don’t have to be that kind of manager. Gluckow made a list when she first started managing people. She wrote down the traits of the best managers she had and made sure she emulated them.

If you want to start your management career on the right path, consider doing the same.

Categories
Growth Management Personal Development

6 Tips to Overcome Executive Overwhelm-itus

There is too much to do. There is not enough time to get it done. We’ve all been there.

As an executive leader, senior level executive, CEO, or growing business professional, your biggest, hairiest, most important roles are overseeing employees and managing the flow of work. If you’re suffering from overwhelm-itus or are prone to frequent bouts of this nasty syndrome, take heart, as you are not alone. As someone who goes through seasons of this, I can tell you that understanding overwhelm is the first step.

Try these 6 Tips to Overcome Executive Overwhelm-itus:

 

1. Get out of reactive mode. It’s an easy place to hang out, but it will kill you. If you’re constantly reacting to what comes your way, you’re just like a pinball, bouncing from one thing to another. Problem is, you never make headway in any one area and wind up being even more stressed out and, well, more overwhelmed. Take a few minutes, step back, and look at the big picture.

2. Prioritize. The word priority originally meant the very first or prior thing. Note that it was singular. Only much later did we try to make the term plural. In reality, it is impossible to have multiple first things. Let’s go back to the original meaning and intent of the word. While you’re taking that step back, think about what is truly THE most important thing that you need to do right now. Do it. Lather, rinse, repeat.

3. Delegate. In order to do this effectively, you need to get over yourself. Accept that a.) You can’t do it all, and b.) Someone may actually be able to do it better than you. (Gasp!) Analyze the task and the team members you have around you who might be able to help. Match the task to the person, give very explicit instructions and even training if necessary, and let them roll with it. Monitor, follow up, and give feedback. Bam! That’s my delegating workshop encapsulated in a couple of sentences, but it’s really not as difficult as you’re making it out to be.

4. Dump it. I’m sure you’d love to take your whole to-do list and just dump it, but that’s not what I’m talking about. I’m talking about using real “strategery” here, people. While you’re applying tip #1 above, really take a look at what you’re saying you’ve just got to do. Do you really gotta do ALL of those things? Could you, mayhaps, say buh-bye to any of those tasks? Analyze the consequences of dumping the least important tasks and also consider the ROI of completing those tasks. If the consequences are… inconsequential, and the ROI is minimal, maybe you should consider letting it go. Or if you can’t delegate it and it simply MUST be done, you could consider applying tip #5.

5. Delay it. I am making a case here for intentional procrastination. Yep. You heard me right. Under SOME conditions in the workplace the right decision is to simply delay dealing with a task. Hit the “delay button” when you need more information or expertise from someone who currently has no access to the outside world, or when you need approval from someone in a higher pay grade than yours. Use this technique on a very limited basis, otherwise you’ll find yourself in full blown procrastination mode. Not. A. Good. Thing.

6. Breathe. A necessity. Reframe how you’re thinking about the situation and remember that when your brain perceives something as a problem, it actually releases hormones that cause you more stress. “This is not a problem, it’s an opportunity.” Keep repeating that as you practice deep breathing exercises and apply the previous five techniques.

We teach best what we most need to learn.

There’s a good bit of wisdom in that quote. Lest you think that I’ve conquered overwhelm, I confess that I still have to deal with it from time to time. Hopefully, these business and stress management tips will help you to overcome overwhelm so that you can be the leader you were meant to be.

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  • How do you deal with that feeling of too much to do and not enough time to do it?
  • What are some tips that you’ve found helpful for overcoming overwhelm?
  • Please leave a comment below and share your insights with our community.

Jennifer Ledet, CSP, is a leadership consultant and professional speaker (with a hint of Cajun flavor) who equips leaders from the boardroom to the mailroom to improve employee engagement, teamwork, and communication.  In her customized programs, leadership retreats, keynote presentations, and breakout sessions, she cuts through the BS and talks through the tough stuff to solve your people problems.

For more resources on leadership and employee engagement, be sure to sign up for our monthly Ezine and you will receive our report: “7 of Your Biggest People Problems…Solved.”

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