Tag: Relationships
By Judith E. Glaser
No one could believe it – Radio Shack let thousands of people go and they did it through email! Most people dislike delivering bad news in person, and will find any way to avoid it.
Making eye contact with another person who you care about, and with whom you need to deliver a difficult message – probably creates disappoint, upset or hurt – and is one of the most difficult things for human beings to do. So, rather than confronting these challenges, we often take too many alternatives which at the time seem to be less challenging or hurtful but later turn out to cause more pain.
Discussing/Delivering/Moving Through Bad News
Clouding the Issue
Two years ago I was asked to coach a CEO who was one of 6 reporting to a chairman. The difficult message the chairman wanted to give the leaders was that if she didn’t raise the performance of her team she would be asked to leave. Rather than giving that message, the chairman wrote a 6 page report that provided feedback and 98% was about how good the leader was. Embedded in the document were 2-3 lines, which briefly stated that the chairman expected a higher level of performance from the leader. When I asked the leader what this document communicated to her and what she would do as a result, she said she was doing everything right and therefore was on the right track for her bonus.
Failing to be candid with others is one of the largest reasons why people ultimately leave companies. When we think we are doing the right things, we keep doing them. When key messages are embedded into larger messages, they get lost, are “sandwiched in” which means we can easily discount them or deal with them as less important.
Candor is Golden
People do care about outcomes, but they care more about the processes that produce those outcomes. People want to know where they stand and why. If there is a difficult message they need to hear, employees would prefer to know the truth rather than a watered down or clouded version of it.
Candor supersedes fluff in situations where truth is the medicine needed. Fear of telling a person they have failed, or are about to be fired, or they didn’t make the cut are realities in life. We all know this. Yet we do more harm to an individual by trying to soft pedal our way through a difficult conversation. When people are candid with us – and do it in a caring way – we are open to building trust with them – it’s as simple as that.
Turning Difficult Conversations into Trusting Relationships at Work
How should a leader address customers; shareholders; the press; employees? Are there different components of the message that should be shared with one group and not another? Who needs what type of information? Most of all, how can you set the context for difficult not to be so difficult. The best strategy is to be specific and clear about what is happening, rather than clouding the message with hyperbole.
- Unmet Expectations: Most difficult messages come from a very common origin. Unmet expectations. I failed to deliver the results you expected. You failed to deliver the results I expected. It is difficult because it contains embarrassment and disappointment – two things human beings dislike the most. It is a social embarrassment and when this is the core of the context, then people want to deflect the message, minimize it, blame others, avoid it – or any other tactic they can think of.Every difficult message has some dynamics that are unique to the situation. And each group of people may have different messages that are required to share, however there are a few things in common with all. These are all people – and in each case they are important relationships that you want to preserve and sustain even thought the message you need to discuss or deliver is different.
- If you don’t care about the relationship then you can say anything you want. In this case you can “data dump” or get the situation off your chest and act mindlessly about how you say it. Sometimes this can be venting or letting it all out if the issue is about your relationships with them.
- Caring: However in most other cases, if your goal is to share something that is considered “difficult” and you want to sustain the relationship, you need to set the context for a sustained relationship up front so the person knows that this may be difficult for both of you… and that you care about them regardless of how difficult the message will be.
- Candor: In addition you want to be explicit and honest about what you are sharing. Candor communicates respect, and that is what people want most. Not candor that looks like blame, or anger, but candor that looks like the real truth…
Example: Failure to Deliver Results on Your End
For example, your company failed to make its numbers this quarter and it’s because of a delay in the launch of a product. There will be an impact on stock price, or deliveries, on employee bonuses – so the impact is across the board with employees, shareholders, press and even customers. Identify where the impacts lie, take responsibility for the event, ask people to accept your apology, explain your new strategy for making it better, and asking for their on going support or help in any way that is needed.
Understand How to Address Fears, Concerns, and Worries:
- Triggering: ‘Feared Implications’
Very often just the thought of having a difficult conversation causes anxiety and fear. Our minds quickly create a movie of what might happen, and our minds are quick to imagine the worst. I call this ‘feared implications.’ Feared implications are the worst-case scenarios, and when our minds imagine the worst, the neurochemistry of fear takes over. The clinical name for this is Amygdala Hijack, named after the part of the brain, which is the seat of fear.
- Priming:
Do have the conversation in person whenever you can. When you talk with someone face-to-face, it primes the way for an honest and caring exchange and it does make a difference. People experience a great level of trust and openness when they see someone face-to-face and see the look in their eyes of caring and concern for their well being.
- Refocusing & Redirecting:
Do focus on outcomes and especially those that may be good or better for the person down the road. A person receiving bad news will be focusing on the loss and you want them to focus on how to use this situation to grow and to gain something better than what they had before. Redirect and refocus them on how to use this situation as an opportunity for change and growth.
- Reframing:
Do focus on development and growth not punishment and blame. Most people feel shame and embarrassment when something goes wrong. When you reframe a discussion from ‘criticism’ to ‘development’ it shifts the person from thinking, “I was bad” to “here are new ways to be successful.” This creates a new energetic shift in their brain from the fear state to being open to learn something new. The Heart-Prefrontal Cortex will start working together and become in sync to create a healthy state of mind – open to learn.
- Co-creating:
Fear closes down conversations. When the boss is afraid to talk, it amplifies the fear and feared implications. Instead, be open to discussing the impact and implications of the news. People will always say after the fact, that when a leader was open to discussion, it makes them feel that the difficult news was palatable. They feel if the process of exchange is fair and open, with candor, respect and caring, then they can accept the news. Also, if there is dialogue they may come up with other ways of handling the situation that had not been revealed before.
Judith E. Glaser is CEO of Benchmark Communications, Chairman of the Creating WE Institute, Organizational Anthropologist, and consultant to Fortune 500 Companies and author of four best- selling business books, including Conversational Intelligence: How Great Leaders Build Trust and Get Extraordinary Results (Bibliomotion). Visit www.conversationalintelligence.com; www.creatingwe.com; email jeglaser@creatingwe.com or call 212-307-4386.
By Judith E. Glaser
No one could believe it – Radio Shack let thousands of people go and they did it through email! Most people dislike delivering bad news in person, and will find any way to avoid it.
Making eye contact with another person who you care about, and with whom you need to deliver a difficult message – probably creates disappoint, upset or hurt – and is one of the most difficult things for human beings to do. So, rather than confronting these challenges, we often take too many alternatives which at the time seem to be less challenging or hurtful but later turn out to cause more pain.
Discussing/Delivering/Moving Through Bad News
Clouding the Issue
Two years ago I was asked to coach a CEO who was one of 6 reporting to a chairman. The difficult message the chairman wanted to give the leaders was that if she didn’t raise the performance of her team she would be asked to leave. Rather than giving that message, the chairman wrote a 6 page report that provided feedback and 98% was about how good the leader was. Embedded in the document were 2-3 lines, which briefly stated that the chairman expected a higher level of performance from the leader. When I asked the leader what this document communicated to her and what she would do as a result, she said she was doing everything right and therefore was on the right track for her bonus.
Failing to be candid with others is one of the largest reasons why people ultimately leave companies. When we think we are doing the right things, we keep doing them. When key messages are embedded into larger messages, they get lost, are “sandwiched in” which means we can easily discount them or deal with them as less important.
Candor is Golden
People do care about outcomes, but they care more about the processes that produce those outcomes. People want to know where they stand and why. If there is a difficult message they need to hear, employees would prefer to know the truth rather than a watered down or clouded version of it.
Candor supersedes fluff in situations where truth is the medicine needed. Fear of telling a person they have failed, or are about to be fired, or they didn’t make the cut are realities in life. We all know this. Yet we do more harm to an individual by trying to soft pedal our way through a difficult conversation. When people are candid with us – and do it in a caring way – we are open to building trust with them – it’s as simple as that.
Turning Difficult Conversations into Trusting Relationships at Work
How should a leader address customers; shareholders; the press; employees? Are there different components of the message that should be shared with one group and not another? Who needs what type of information? Most of all, how can you set the context for difficult not to be so difficult. The best strategy is to be specific and clear about what is happening, rather than clouding the message with hyperbole.
- Unmet Expectations: Most difficult messages come from a very common origin. Unmet expectations. I failed to deliver the results you expected. You failed to deliver the results I expected. It is difficult because it contains embarrassment and disappointment – two things human beings dislike the most. It is a social embarrassment and when this is the core of the context, then people want to deflect the message, minimize it, blame others, avoid it – or any other tactic they can think of.Every difficult message has some dynamics that are unique to the situation. And each group of people may have different messages that are required to share, however there are a few things in common with all. These are all people – and in each case they are important relationships that you want to preserve and sustain even thought the message you need to discuss or deliver is different.
- If you don’t care about the relationship then you can say anything you want. In this case you can “data dump” or get the situation off your chest and act mindlessly about how you say it. Sometimes this can be venting or letting it all out if the issue is about your relationships with them.
- Caring: However in most other cases, if your goal is to share something that is considered “difficult” and you want to sustain the relationship, you need to set the context for a sustained relationship up front so the person knows that this may be difficult for both of you… and that you care about them regardless of how difficult the message will be.
- Candor: In addition you want to be explicit and honest about what you are sharing. Candor communicates respect, and that is what people want most. Not candor that looks like blame, or anger, but candor that looks like the real truth…
Example: Failure to Deliver Results on Your End
For example, your company failed to make its numbers this quarter and it’s because of a delay in the launch of a product. There will be an impact on stock price, or deliveries, on employee bonuses – so the impact is across the board with employees, shareholders, press and even customers. Identify where the impacts lie, take responsibility for the event, ask people to accept your apology, explain your new strategy for making it better, and asking for their on going support or help in any way that is needed.
Understand How to Address Fears, Concerns, and Worries:
- Triggering: ‘Feared Implications’
Very often just the thought of having a difficult conversation causes anxiety and fear. Our minds quickly create a movie of what might happen, and our minds are quick to imagine the worst. I call this ‘feared implications.’ Feared implications are the worst-case scenarios, and when our minds imagine the worst, the neurochemistry of fear takes over. The clinical name for this is Amygdala Hijack, named after the part of the brain, which is the seat of fear.
- Priming:
Do have the conversation in person whenever you can. When you talk with someone face-to-face, it primes the way for an honest and caring exchange and it does make a difference. People experience a great level of trust and openness when they see someone face-to-face and see the look in their eyes of caring and concern for their well being.
- Refocusing & Redirecting:
Do focus on outcomes and especially those that may be good or better for the person down the road. A person receiving bad news will be focusing on the loss and you want them to focus on how to use this situation to grow and to gain something better than what they had before. Redirect and refocus them on how to use this situation as an opportunity for change and growth.
- Reframing:
Do focus on development and growth not punishment and blame. Most people feel shame and embarrassment when something goes wrong. When you reframe a discussion from ‘criticism’ to ‘development’ it shifts the person from thinking, “I was bad” to “here are new ways to be successful.” This creates a new energetic shift in their brain from the fear state to being open to learn something new. The Heart-Prefrontal Cortex will start working together and become in sync to create a healthy state of mind – open to learn.
- Co-creating:
Fear closes down conversations. When the boss is afraid to talk, it amplifies the fear and feared implications. Instead, be open to discussing the impact and implications of the news. People will always say after the fact, that when a leader was open to discussion, it makes them feel that the difficult news was palatable. They feel if the process of exchange is fair and open, with candor, respect and caring, then they can accept the news. Also, if there is dialogue they may come up with other ways of handling the situation that had not been revealed before.
Judith E. Glaser is CEO of Benchmark Communications, Chairman of the Creating WE Institute, Organizational Anthropologist, and consultant to Fortune 500 Companies and author of four best- selling business books, including Conversational Intelligence: How Great Leaders Build Trust and Get Extraordinary Results (Bibliomotion). Visit www.conversationalintelligence.com; www.creatingwe.com; email jeglaser@creatingwe.com or call 212-307-4386.
“Reading body language accurately has many advantages. Detecting hidden aggression is one of them.” -Greg Williams, The Master Negotiator & Body Language Expert.
“Never Again Be Vulnerable To Hidden Body Language Aggression“
One member of a negotiation team said to the other, that meeting became ruckus quickly. At first, I couldn’t tell if the other side’s leader was being passive-aggressive, or if he perceived our proposals to be inappropriate or repulsive. But then, I knew he was upset by the body language gestures he emitted. They pointed towards outright aggression. That’s when I knew things were about to get ugly. What body language signs did you observe that indicated he was about to become aggressive, was the question asked by the man’s associate.
When someone’s about to become aggressive, do you know what signs to note? It’s essential to be able to understand the nonverbal and body language signals that indicate imminent hostilities. Doing so will allow you the time to deflect or redirect such efforts. Continue, and you’ll discover five body language signals that foretell pending aggression.
Blustering:
“I’m going to put my foot so far up your rear that it’ll come out of your mouth.” “Yeah! And what do you think I’ll be doing while you’re trying to put your foot up my rear?” Blustering occurs in many forms. When it’s verbal, it’s easy to see and understand. Because words are used to convey one’s sentiments, which decreases the misperception of one’s intent. But blustering also occurs through one’s body language. A person portrays it by puffing out their chest, extending the outreach of their arms on both sides, and even in the stance that slightly projects one foot slightly ahead of the other. In each instance, that person is positioning himself for the pending aggression that’s he’s considering. And, depending on how heated the environment, he may not be consciously aware of the behaviors he’s committing. And that’s why you should take note. By doing so, you’ll have the opportunity to temper his behavior before it reaches the point of uncontrollability.
Eyes:
Darting – When someone is agitated, and they begin quickly scanning the environment with their eyes, they’re in assessment mode. This gesture alone does not indicate pending aggression on this person’s behalf. But coupled with other signs such as flaring nostrils, protruding chin, and fist/hand flexing, darting eyes lends more credence to the probability that pending aggression is increasingly heightening.
Narrowing – When someone’s eye focus becomes narrow, they’re lending more emphasis on the subject of their attention. That means they’re blocking out other distractions to assess what they might do next to thwart the unpleasantness they’re experiencing. When you see someone narrowing their eyes on you, raise your awareness of their pending intent. They may be in the process of becoming aggressive.
Pupil Dilation – Pupil dilation is another silent display that someone exhibits when they get excited. Dilation can occur from the natural excitement one experiences from being in a pleasant environment too. But you can instinctively tell by someone’s demeanor if they’re happy or agitated. That’s also the insight to seek to determine if they’re becoming annoyed by an adverse action they perceive stemming from you.
Flaring Nostrils:
Nostril flaring is one of the most telling signs indicating pending aggression. A person flares their nostrils as a way to get more oxygen into their bloodstream. And in adverse situations, that can be the preparation leading to aggression. The more the person engages in that act, the more they’re preparing to become aggressive.
Chin/Jaw:
An outward thrust chin is a silent signal stating that the owner of the action is displaying his desire to take a portion of your space. Conversely, when people tuck their chin, they’re demonstrating the need to protect themselves. Thus, you should perceive the outward thrust of someone’s jaw as saying, I’m not afraid of you. If they take a step(s) towards you while displaying that gesture, they’re becoming more defiant and more aggressive. You can stand your ground or back up. If you hold your position, you’ll be stating with your action that you’re not afraid of them either – now what? In either case, be aware of where tension resides and adopt the measure that’s best suited to combat it.
Hand/Fist:
Flexing – If you observe someone flexing their hand in a negative environment, it may be an indication that they’re attempting to loosen up to get more blood flowing to that part of their body.
Tightening – When someone becomes excessively exasperated, they stiffen their hands, which can turn into fists. Thus, while observing the beginning of someone’s hands flexing, note the moment when their hands turn into fists. A heightening in potential aggression has occurred at that moment. And the person may be a moment or so from lashing out at you.
Reflection:
Like a snake, you can observe the lynchpin behavior of someone that’s in the process of striking out at you. In the snake’s case, it emits signals through its rattle, warning you of pending danger. Then, if you don’t vacate the surroundings, he strikes you. The same is true of a human. Initially, he gives warning through his body language to get you to back off. And, if you’re persistent at making him feel uneasy, he’ll strike at you.
To avoid harm’s way, note the mentioned signs that lead to aggression. As soon as you sense a verbal or physical attack is imminent, become more observant about the pace of its escalation. And remove yourself from the environment if possible. If that’s not possible, adopt a posture that’s more or less threatening than what’s confronting you. And be aware of the effect this has on your nemesis. In some cases, it will cause him to increase his efforts. In other situations, it may be the form of de-escalation needed to subdue an explosive situation that’s in the making. Know the difference to determine the best action to adopt. Because the optimum word is control – and everything will be right with the world.
Remember, you’re always negotiating!
Listen to Greg’s podcast at https://anchor.fm/themasternegotiator
After reading this article, what are you thinking? I’d like to know. Reach me at Greg@TheMasterNegotiator.com
To receive Greg’s free “Negotiation Tip of the Week” and the “Sunday Negotiation Insight” click here http://www.themasternegotiator.com/greg-williams/
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“Life’s value-add is perceptional. Manage your expectations to better assess the sources from which value can be attracted to your life.” -Greg Williams, The Master Negotiator & Body Language Expert
Are the relationships you’re in adding or subtracting value from your life? It’s a serious question to ponder and one to reassess daily.
Too many times we wake up one morning and realize that we’re no longer living the ideal life we seek. Depending on the severity of that realization, we go into a state of panic, brought on by thoughts of uneasiness. You know when things aren’t right in your life! It’s usually a terse feeling that emanates from your gut that delivers the message. Then, you may appear to be erratic to those who know you, which may cause them to reevaluate the value you’re bringing to their life. That can set off a vicious cycle fraught with angst and anxiety. The question then becomes, what’s a person to do to maintain some sense of equilibrium in their life? The answer lies in the relationships you have with others.
If you find yourself in toxic relationships, at work, at home, etc., change them! Seek to alter the dynamics of the relationships that drag you down emotionally and/or physically. It may be difficult to do but consider the cost of your sanity, your wellbeing. Weigh the cost of that against the difficulty that change might require.
When engaging with people, consider the value you add to their life and they to yours. Some people will be with you for life (long-term) others for a season (short-term). Accept this mentally, understand it and don’t allow it to become a conundrum when it’s time to move on. Don’t get wrapped up thinking that you have to stay with people due to the time you’ve known them; such thoughts will make you sentimental, which will jade your emotions and thought process about moving on. There are others that want to add value to your life, but you won’t find them holding on to those that don’t.
When you know you’re in short-term environments, treat those in it as though they may become long-term associates. Doing so may turn them into long-term allies, but don’t become fixated on the thought that they’ll be with you through thick and thin. Having such a mindset will allow moving on to be less jerky. If someone stays in your life longer than what had been anticipated, because they were adding value, be thankful. You’ve been blessed … and everything will be right with the world.
What does this have to do with negotiations?
With some people, a negotiation may be transactional, not intended to be of long-term value. That’s okay. Knowing the parameters of this type of relationship allows you to be better positioned to engage in the negotiation. After all, when you negotiate, you never know who will truly fit into a long-term relationship until you examine their values. Evaluate such closely and from different perspectives. What you eventually find may not be what you initially saw, and what you initially saw may be something that you initially didn’t expect.
The point is, keep your emotions grounded in all of your relationships. Accept people for the value they add to your life, and the value you add to theirs.
Remember, you’re always negotiating!
After reading this article, what are you thinking? I’d really like to know. Reach me at Greg@TheMasterNegotiator.com
To receive Greg’s free 5-minute video on reading body language or to sign up for the “Negotiation Tip of the Week” and the “Sunday Negotiation Insight” click here http://www.themasternegotiator.com/greg-williams/
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