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Category: Skills

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Best Practices Entrepreneurship Human Resources Management Marketing Skills Women In Business

How to Listen Better to Win More Negotiations

“When asking questions, listen to the response! Be sure to hear the meaning and any hidden meaning in the message you received.” –Greg Williams, The Master Negotiator & Body Language Expert

To win more negotiations, listen better. When you negotiate, how well do you listen? The better you listen, the more negotiations you’ll win.

… but he didn’t answer the question! Good negotiators are very adept at diverting questions that don’t serve their purpose. In some cases, they’ll give superficial responses that appear to answer the question, or like a good magician, draw your attention in another direction without you noticing that they’ve done so.

To enhance the probability of winning more negotiations, listen to how questions are answered, and listen to the words used to represent the answers. In so doing, you’ll gain invaluable insight into hidden meanings and the thought process behind those meanings.

Listen to how questions are answered:

Take note to what degree a question is answered, avoided, and/or modified. As an example, if you ask, “Is that your best offer?” You might receive several responses:

A.) In the past, that’s as much as we’ve paid.

B.) Due to our current ‘situation’, we have a ceiling on the amount we can pay.

C.) Other vendors/suppliers are accepting our price structure.

In each of the above answers, you received a response to your question but what you did not receive was a direct answer to your question. Depending on your alertness or how diligent you wanted to appear, you might rephrase the question, point out that you’d not received an answer to it, or accept the answer given in order to address the situation from another perspective. The course of action you adopt should be aligned with how you wished to position yourself and the person with whom you’re negotiating to enhance your negotiation position.

 Listen to the words used to answer questions:

Words are the representation of the thoughts being conveyed. In the above answers, the word choice conveyed additional insight per how that person was thinking. In response ‘A’, the information conveyed is stating, “That’s our norm.” It could also be perceived as, you shouldn’t consider going outside of the norm. Conform to our standards.

In response ‘B’, the subliminal message is, “We’re in a challenging time, please bear with us. Help us by being understanding.” If you acquiesce, you might attempt to acquire chits that can be used in future negotiations. If you do so, attempt to instill in the current negotiation when and how you might use such chits. Keep in mind, you’ll also be setting a precedent to ‘help them’ again in the future, since you did so this time.

Depending on the value of your offer, you could position it so that it’s seen as ‘added value’ that warrants a ‘higher investment’ on the part of the purchaser, or one that you can fit into the current pricing structure because of the reason that’s best suited for the situation and your purpose. The point is, after you’ve gleaned the additional information based on how your questions are answered, you have a better understanding of how to position yourself.

You make decisions based on your interpretation of the situations you’re in. Then, based on your interpretation, you decide how you’ll act and react to situations. Thus, you and only you control your actions in a negotiation. So, to control more of the aspects of the negotiation, listen to the meanings and hidden meanings in the answers given by the other negotiator. Your reward will be in winning more negotiations … and everything will be right with the world.

Remember, you’re always negotiating.

 

 

Categories
Best Practices Growth Leadership Skills Technology

7 Methods to Achieve Successful Business Connections

Thanks to text messages, tweets, and limited attention spans, society has become all about instant gratification—we look for the quickest way to share a thought.

This is okay when captioning pictures of cute puppies, or when letting your friend know you’ll be there in ten minutes, but it’s a hindrance in business communication. Especially when you’re doing business with services that rely on specific instruction, a minimalist approach is counter-productive.

The generation now entering the workforce has taken technology for granted—they grew up with it and have grown accustomed to fast communication. They assume a minimalist approach translates to business, but they couldn’t be more wrong. They are surprised, dumbfounded, and amazed to see their projects come back completely wrong, which can lead them to blame the outside vendor.

Business communication should not be minimized—it should be maximized! Taking the effort to consider the ways your words could be misunderstood will save you time, embarrassment, and retaliation.

We use the following guidelines to help eliminate misinterpretation:

  1. Set clear deadlines: Be very specific. Set up reminders at certain points along the way. You can say, “Just wanted to see if you needed anything else on my end,” and then, “Does the deadline still work for you?”
  2. Say it both ways: Be clear. Let them know what you want and what you don’t Ask them to confirm their understanding. You can say, “What is your understanding about this project? I just want to be sure I didn’t miss any details.” You will be floored by what they didn’t understand. Good thing you asked!
  3. Call ‘em up! Don’t depend on email alone. Explaining what you want over the phone will have a larger impact. Record correspondence through email. Don’t forget to say, “If you have any questions or problems, please call me.”
  4. Don’t assume: Assumption leads to misunderstanding. Look at your message objectively—think how it could be misunderstood. We like to repeat our business communications aloud before we send them out. More often than not, we’re shocked by what we hear!
  5. Be specific: The more specific you are, the less room for “creativity”. If you’re not specific about design, wording, and even typeface, the recipient may feel they can do what they want, disregarding the complexity of your whole project.
  6. Give some wiggle room: Provide a cushion, both for yourself and the vendor. Do not leave anything waiting until the last minute. How much time do you think they need? Double it! Make sure your deadline is several days after theirs. This way, you’ll have plenty of time to review their work, and, if necessary, plenty of time to fix it.
  7. Recognize a job well done: If they get the work done right, let them know exactly what you liked about it. And don’t forget to thank them! Next time, they will be much easier to work with, they will make your assignment a priority, and they’ll ask better questions. 

To communicate successfully in business, you must think about what might go wrong, how to meet deadlines, and what might be misinterpreted—all before clicking the “Send” button. Take just a few more minutes to think about what you really want! This will save you tons of time in the long run.

For more, read on: http://csnetworkadvis.staging.wpengine.com/advisor/michael-houlihan-and-bonnie-harvey/

 

 

Categories
Best Practices Growth Management Skills Technology

The Importance of a High Performance Cybersecurity Team

In this six-part series I am going to address five pillars for creating a high performance security team. we are starting at a high level in this article and then each week I will go into more detail on another pillar.

Because cybersecurity professionals face a lot of adversity and burnout it is incredibly important for their leadership to understand what it takes to create a high performance security team.

If you are the type of leader who is striving to make big things happen for your organization, protect your organization’s data, and possibly create a competitive advantage through security, a high performance security team is the answer. If you are reading this and you don’t have a security team at all, then forming one or bringing in security consultants is the place to start. As you build that team you can incorporate the lessons from this series in order to build a high performance team from the ground up.

High performance teams in general get more done with less effort and with better results. They have less drama and more creative ideas. A High performance security team is one of the cornerstones of your competitive advantage because when you have rock star security talent that isn’t going to leave, you have something your competition probably does not, which puts you in a leading position.

You are probably intimately familiar with teams that are not high performing from your own experiences throughout your career and so am I, that is why I wrote The Corporate Detox. Therefore let’s dive right into the signs of a high performance team because so you can start focusing on what you want vs. focusing on what you don’t want.

The signs you have a high performance team:

  • Team members genuinely like spending time together and trust each other
  • Everyone is working towards a shared goal and vision
  • Projects are completed on time and on (or under) budget
  • Assigned roles are based on individuals strengths and interests
  • Team members communicate with each other and with you (their leader)
  • Everyone talks about what is working and what isn’t working
  • During brainstorming sessions no idea is ridiculed
  • Everyone is encouraged to participate in discussions
  • Feedback is provided in real time and in a constructive way
  • There is no finger pointing or blame when things don’t go as planned
  • Roles and accountability are openly discussed
  • No one is “just hanging in there” and counting down the days until Friday

If your security team is missing some of these signs, it’s okay, you can turn it around, and I’m going to provide you a roadmap to do this. In this series, each article will discuss one of the five pillars of not just high-performance teams, but EPICC high performance teams:

EPICC Teams are Engaged, Productive, Have Integrity, Collaborate and Communicate.

Now between reading this and next week’s article, I encourage you to conduct a review of your current security team. How many of the signs that I described in the above checklist can you say your team embodies? How many need a little work? How many are non-existent? Don’t pad your answers; be honest because this will help you focus on what you want. When you see areas that you are not happy with you will better know what changes you need to make.

Sometimes it’s easier to identify what you don’t want in order to more clearly identify and define what you do want. In looking ahead to next week’s article in which we will discuss the first pillar, Engagement, start to think about the times you have been most engaged and the times you have been least engaged at work.

In the meantime you can always reach out to me at sharon@c-suiteresults.com to discuss this topic, security teams, or security strategy. If you enjoy podcasts you can listen to C-Suite Results Radio to tap into the wisdom of other successful business people who know the path you’re traveling.

 

Categories
Best Practices Entrepreneurship Leadership Skills

Need to Make Connections? Get on the Phone!

The key to breaking the ice with someone new is meeting them face-to-face. You can immediately judge the impact of your words by their facial expressions. Their face has 43 muscles that are able to produce more than twenty expressions. Some of these are negative. If you see a negative one, you know right away how to direct the conversation. But you can’t see those facial expressions through email. If someone doesn’t like what you have to say in an email, you’ll never know until they’ve already digested and reacted to it. And, even then, you still may not know for sure.

When you meet them face-to-face, they know that you are giving them your undivided attention. You now have the chance to demonstrate who you are. This can be the beginning of a fruitful long-term business relationship.

If you can’t meet face-to-face, choose video conferencing. For at least the first meeting and any important conversations thereafter, you will notice physical feedback better through a video conference. Then, both of you will be on the same page.

The next best choice is the telephone. But why not email? You can’t hear the other person’s intonation through email. There are no moments of silence through email. The intonation in someone’s voice can say a lot—are they interested? Pleased? Confused? On the phone, you have countless chances to win someone over just by adjusting to their intonation.

Jeff Stevenson, our client at VinoPRO, says a phone number is worth more than 100 times as much as an email address. According to him, he’s in “the relationship-selling business”. He has the top telephone sales company in the wine industry, and he’s done this by mastering “an ancient form of communication: the telephone!”

More and more companies today prefer email marketing. The first challenge is to get people to open your email. Then, they have to want to read it. And finally, they have to make the decision to invest in your product. Sure, you can reach tens of thousands of people at once, but there may be only 50 buyers. Most email recipients see these types of emails as intrusive and impersonal, so why would they buy?

Jeff uses the “ancient form of communication” to his advantage. He made the Inc. 500 list (with three years running) and is currently developing his third call center. Why? People want to talk to a real person, especially when it comes to luxury items like wine. People want a real relationship. They want to talk to someone who has their best interests at heart. What makes real-time conversation so effective is personalized attention—it just isn’t possible through email!

Being in business through the “ancient” age of fax machines, snail mail, and the telephone has taught us that those technologies work! This isn’t to say we’ve abandoned email or text-based communication, but there is a time and place for them. Our experience with face-to-face interaction has shown us when we must be more personal. For example, when it comes to settling a mix-up, email is completely unreliable. For us, the place for email is recording correspondence, conversation history, and keeping track of documents. Again, it has its place. But you can’t un-send an email!

As convenient as email may be, sometimes you really have to just pick up the phone!

For more, read on: http://csnetworkadvis.staging.wpengine.com/advisor/michael-houlihan-and-bonnie-harvey/

 

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Best Practices Entrepreneurship Human Resources Management Marketing Skills Women In Business

3 Bad Speaking Habits You Don’t Know You Have

If you’re like most people, even if you consider yourself to be a “pretty good” speaker, you know you could always be better. The irony is that, while that’s generally true, you probably don’t realize the actual problems you need to fix.

So let’s turn the microscope to three of the most common pitfalls to effective speaking.

  1. Fillers

We’re all familiar with the sins of the repeated “um,” “uh,” and “like,” “you know” and “I mean,” but fillers get much more sophisticated and subtle.

Words like “actually” and “really” can transform into what I call educated fillers. They seem to fit into the conversation, but repeatedly sneak into speech in places where they have no inherent value. They just chop up the sentence, making it harder for the listener to cognitively process the underlying message.

But where most of us get tripped up is the variety of fillers used. If you alternate between them as you speak, they’re less likely to be noticed… but still detract from the fluidity of the point you’re trying to make.

  1. The Vocal Cliff

The “vocal cliff” is what I call the habit of trailing off at the ends of your sentences. This happens for a variety of reasons. First, we tend to speak in a stream of consciousness, which is full of commas rather than periods. As you’re running along, you run out of air but don’t know where or how to refuel, so your voice creaks its way to a slow, grinding halt, much like if your car ran out of gas in the middle of the road.

Another cause of falling off the vocal cliff is when you’re halfway done with your point but your brain is jumping ahead, cueing up the next point you want to make so you don’t forget it, while your mouth struggles to catch up. Your lack of attention to what you’re currently saying comes through as your voice falls off the cliff. Stay present.

Or maybe you trail off because you lose confidence in what you’re saying after reading some displeased faces in the audience. This causes you to hold back, and you fall off the cliff, which projects your self-doubt.

  1. Negative Facial Expressions

As you listen to people, chances are, you don’t even know what kind of facial expressions you make, but more often than not they can convey negative thoughts. Maybe you’re just thinking about what the person is saying, but your “thinking face” has furrowed eyebrows and an ever-so-slight frown. This leads to two problems.

First, people will infer anger or disagreement, regardless of how you genuinely feel. Second, when you do speak, those down-angled facial features actually flatten your pitch and tone, making you also sound displeased. Even if that’s how you feel, do you really want to telegraph it so transparently? And if that does not accurately reflect your feelings, then you’re sending mixed messages and sabotaging your own credibility.

To avoid any of these pitfalls, awareness is the first and most important step. Don’t assume you know which habits you do or don’t have. Try video recording yourself talking on the phone. When you watch it afterwards, do you hear fillers creeping in, or does your voice fall off “the cliff”? Do you appear anxious or irritated? You’ll be amazed at what you discover, and what adjusting such small behaviors can do for your overall executive presence and leadership image.

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Do you have questions or comments about your bad habits or how to avoid them? If so, contact me at laura@vocalimpactproductions.com or click here to schedule a 20-minute focus call to discuss them with me personally!

Categories
Best Practices Entrepreneurship Human Resources Management Marketing Skills Women In Business

You Always Have Control

“Change is ever occurring. Thus, you can embrace change and control it, or you will be controlled by change. The choice is yours but if you don’t make a choice, change will make the choice for you.” -Greg Williams, The Master Negotiator & Body Language Expert

www.TheMasterNegotiator.com

No matter what occurs in your life, you always have control. That’s true because you have the power and ability to change anything that doesn’t suit you. That change may be limited and limiting, but there’s a degree that you can influence change, you just have to seek what it is and what it means to change.

So, when you don’t like the outcome of a situation, seek to change it or the way you view it (i.e. change your mind per the meaning it has). Once you realize that you don’t have to be held captive by the outcome that change thrust upon you, you’ll feel better about how you can control the change that has occurred. That will allow you to see the perception of negative change from a more positive perspective … and everything will be right with the world.

 

 

 

 

Categories
Best Practices Entrepreneurship Human Resources Management Marketing Skills Women In Business

You May Not Be As Influential As You Think You Are – 4 Steps to Increase Your Self-Awareness

Click here to watch You May Not Be As Influential As You Think You Are – 4 Steps to Increase Your Self-Awareness

Have you ever given thought as to how your communication may be sabotaging your influence without you even knowing it?

Most leaders haven’t given thought to this question, much less taken the steps to increase their awareness of how their listeners hear and see them rather than what they believe to be true.  That is why self-awareness is the first step to greater influence Monday to Monday®.

To enhance your influence, you need to evaluate your communication based on facts, not feelings. You need to get to the heart of what is really going on by experiencing your communication through the eyes and ears of your listeners and readers.

Categories
Growth Management Operations Skills Women In Business

Does Everyone Want a Piece of You?

Does Everyone Want a Piece of You?

Whose agenda runs your life? Yours or someone else’s? At the end of the day, do you feel you accomplished what you wanted to or is it another one of “those days”?

In the fast pace world we now live in, there are so many distractions.  Our inboxes fill up with unwanted messages and too many of the ones we do want as well. Think of how much time the dreaded “reply-to-all’ alone takes. We react to the crises that others create and are often more reactive than proactive.

The one thing we can never recapture is time. There are 28,500 days in the average person’s life if we live to 75 years old.  How many of those days do you have left? If I am depressing you then do something about it – it’s not too late.

Ask yourself what you want to do, see, or experience in your life so that at the end you will say that your life is a success. Not how other people define success, but how you do. That’s what The Big Five for Life philosophy is all about.

Ever since I learned about the Big Five for Life™, I realized that I must make time for those things that really matter to me. There is nothing more important, for example, than family and enduring relationships. If I don’t write another book summary or spend another hour at my desk it won’t matter to anyone at the end of the day so I now give myself a break.

When you are very clear about what matters, make time for those things that you want to do see or experience. Make a list at the end of every day about what you want to accomplish and if those things aren’t in alignment with your purpose or that of your organization – then don’t cheat yourself out of doing what does matter.

The best advice I can give you is live every day with purpose. Stick to your own agenda and don’t get sucked into that of others. When someone asks you to do something that is going to distract you from your purpose just let them know it’s not in your “time budget.”

 

Categories
Management Marketing Skills

Business Builder – A Tool to Help You Acquire More Customers

The business builder is a chance to find out a simple strategy or technique to acquire more customers, get customers to spend with you more often or get them to spend more money when they shop.

This is about creating opportunity from what otherwise would be wastage. We’ve all had opportunities where we’ve met with customers, we’ve introduced what we’d like them to buy from us and it’s been too rich for them at that period of time–too big a decision. They were interested, but couldn’t say yes at that moment in time. Typically in those scenarios, we leave with our tails between our legs and we put it away for another day to revisit in the future. You’ve all heard about how effective it can be to upsell, to add to people’s purchases, to add stuff on top, to increase the average transaction value. But what I’m talking about here is the power of a down sell, the opportunity to acquire a customer when otherwise they would have said “no”.

Let me give you an example of an incredibly effective down sell that happened with a client of mine around 12 months ago. The client in question runs a relatively new start up accountancy practice looking to acquire new customers. The key service she was looking to introduce was a high-level accountancy, non-exec financial director position, a fair sum of money, a fair size investment. She’d meet lots of people who were interested in the proposition, they would show a level of interest, maybe ask for some details to be sent or written down, and then she’d typically get a response of “I’m going to need some time to think about it.” This happens in all of our businesses.

What’s the simple thing that could’ve been introduced as a product or service to get them on board as a customer right now so we could build their value over a period of time? What she chose to introduce was some fabulous online accounting software. In fact, it’s the same accounting software that we now use ourselves, and she’d introduced it to these clients for a low monthly fee for an initial start-up, and they took this product on board because it was a no-brainer.

Introducing your down sell is what I call your “Columbo Moment”. Columbo was famous for saying “Oh, just one more thing.” That was his chance to get his real golden piece of information.

You’re going to introduce your down sell almost as you’re heading out the door, as if it’s a no-brainer, so that you get more customers from your activity that you can then revisit to grow into the size and scale of customer that you would like. But a customer at a low value is far better than no customer at all.

Categories
Growth Management Operations Skills

Why Share Your Vision?

Those with a tightly focused cause and Purpose for Existence (PFE) have a vision.  They don’t seek to cram it down anyone’s throat.  Instead, their passion and enthusiasm attracts others.  It soon becomes a common vision shared among many.

A good example is Tony Hsieh (pronounced, Shay).  Hsieh was already a wealthy man (having sold his startup, LinkExchange, to Microsoft for $265 million).  Nick Swinmurn asked him to invest in his online shoe store, ShoeSite.com.  Hsieh and his Venture Frogs partner, Alfred Lin, put up $500,000.  They changed the company’s name to a snappier, Zappos.com (a variation on zapatos in Spanish, meaning shoes).  They had just three very simple goals.  One was to bring great customer service—they just happened to sell shoes at an affordable price.  Another was to hit $1 billion in sales by 2010.  The third was to become one of the best places to work in the country.

Hsieh built Zappos completely around customer service, which started with happy, committed employees—that was his purpose.  This purpose required complete control over the customer experience.  They made the stomach-churning decision to stop drop-shipping product, costing them 25 percent of their 2003 sales.  They did it because drop shipments removed their control of the customer experience.  Since their purpose was to provide a great customer experience, this decision was one that they felt compelled to make.

By 2008 Zappos hit Hsieh’s second goal, $1 billion in sales.  The next year, Hsieh hit his third goal, entering Fortune’s list of “Top 100 Companies to Work For”, by debuting all the way up at number 23.  Amazon purchased Zappos in 2009 for $1.2 billion.

The story of Tony Hsieh is rare, but not necessarily unique among ultra-successful, employee/customer-oriented companies.  Facebook is reputed to have such a corporate culture.  The reason these enterprises treat their people and customers so well is because it is a key part of their purpose. How are you communicating your vision and PFE as a leader?