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Inside the Mind of a Meeting Professional<\/u><\/p>\n
As a thought leader, you may not even know what is going on during a \u201cnormal day of a meeting professional let alone a \u201cnew reality\u201d day.<\/p>\n
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The initial question to ask is \u2013 Is this planner dealing with an event that has been previously booked, planned, and contracted or a brand-new event?\u00a0 Recognize if dealing with a previously booked event they may still be working within the confines of that event contract.<\/p>\n
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As a thought leader, you may be dealing with many titles acting as meeting professionals attempting to analyze an event before, during, and after.\u00a0 From each of those vantage points, the questions begin.\u00a0 Before deciding whether an event should be in-person\/face to face or virtual, review the following complex arrangement of questions and decisions.<\/p>\n
What industry does the attendee represent?<\/p>\n
What are the health, age, considerations of the attendees?<\/p>\n
Are there travel bans in place for the attendee?<\/p>\n
Are there travel bans in place for the host organization\/company?<\/p>\n
At what level are the attendee’s technology-enabled?<\/p>\n
At what level is the organization technology-enabled?<\/p>\n
State, local, national, international<\/p>\n
Car, plane, train, uber etc.<\/p>\n
Are there geographical restrictions in place for the venue?<\/p>\n
If relocating\/changing dates, Does the venue have new dates available?<\/p>\n
Is meeting space available based on social distancing guidelines?<\/p>\n
Are sleeping rooms available?<\/p>\n
Can the venue accommodate the new group if larger or smaller?<\/p>\n
Can the venue accommodate additional technical requirements?<\/p>\n
What are the goals\/expected outcomes of the events?<\/p>\n
Meeting Room Configurations<\/p>\n
Food & Beverage Service<\/p>\n
Financial Minimums \/ Attrition<\/p>\n
Audio Visual Budgets<\/p>\n
Onsite \u2013 Touching\/Physical Contact (Surfaces, Materials, Giveaways, books, pens, etc.)<\/p>\n
Attendee contact tracing<\/p>\n
Attendee health records\/temperature checks<\/p>\n
Meeting Insurance \u2013 Take this into consideration when deciding whether to move forward or cancel your event.\u00a0 If there is insurance meeting planners may be forced to wait to meet contract terms.<\/p>\n
How you can be supportive as a Thought Leader<\/u><\/p>\n <\/p>\n Resources planners are referencing:<\/u><\/p>\n <\/p>\n\n